E V E N T L O G I S T I C S

Enjoy your stay in the comfort of a beautiful country house and celebrate in absolute privacy surrounded by nature. Windrift Hall is set back in time and space. You’ll find yourself a world apart, but in close vicinity to the picturesque village of Coxsackie, 20min to Hudson’s train station and Albany’s airport and a 2h drive from NYC. Whether you plan a small gathering with 20 of your nearest and dearest or a bigger event with 200, we offer an intimate and personal setting, very different from the usual corporate venues. Exchange your vows under the spell of our 250 year old maple tree or in between ivy covered stone walls overlooking the pond. Enjoy cocktails on the patio, lawngames in between the flower gardens, your reception in the open fields or in the shelter of our 1200sf pavilion overlooking a private lake. To help you set the tone, we assembled a unique collection of everything you might need for your special day. Tables, chairs, china, silver, glassware and decorations are all part of your event package. You’ll find all logistics in one place, so you can focus on what matters most to you and your loved ones. For a detailed list of our curated collection, please refer to Rentals and check our Vendors for some suggestions.

We worked closely with the Town of Coxsackie to host your event in a safe and nurtering environment. Please find below more details for pricing and event regulations and if all this sounds like what you're looking for, we would be happy to to take you on a tour.

WINDRIFT HALL BIG EVENT PACKAGE

This package is ideal for couples with an attendance between 20 and up 200 guests. A minimum stay of 3 nights in the house is required for $2000/night. In addition there's a $7,000 event fee plus $50 per person for prop rentals. The site fee covers the costs of the Town permit for an event, a caretaker, the location fee for professional wedding photography, the 1200sf pavilion with a hardwood dancefloor, lighting, a built-in sound system and vintage bar. The prop rental fee gives you access to our entire selection of rentals with 2 sets of chairs for the ceremony and the reception, custom made tables, china, silver and glassware, table decorations, lanterns including candles and so much more. For a detail list please refer to Rentals.

EVENT REGULATIONS:

• This is an outdoor event. The house is closed for the time of the festivities with access limited only to the 14 overnight guests.

• Portable bathrooms are mandatory and need to be provided by the guests.

• Rain contingency plans are advisable and are the responsibility of the guests.

• This license is for a one day event. If you're planning festivities on multiple days an additional event fee will apply.

• A maximum of 10 parking spaces are authorized on the venue site. They are reserved for the wedding party and vendors. All other event guests must be transported to and from the venue by the local shuttle service Coxsackie Transport. Please remember that the road and the driveway need to stay clear at all times to allow access for emergency vehicles and there’s no parking allowed outside our gates.

• Windrift Hall provides a list of suggested, but not affiliated vendors. You have the freedom to choose your own vendors at your discretion, but all vendors need to be licensed and are subject of approval by the venue. No food preparation for the event is allowed inside the house. In addition the guests are responsible to see that all vendors and their staff are aware of Windrift Hall’s policies and act as stipulated in this agreement. All vendors need to be insured and provide a COI latest a month prior to the event.

• No fireworks are allowed and fire needs to be contained in the fire pit. Open fire cooking is only allowed in the designated cooking tent area. All candles must be contained or enclosed in glass. No confetti or glitter are permitted.

• On the day of your event our caretaker will be on the grounds working closely with your event planner to help with logistics. A day of the event coordinator is mandatory and it is your choice to hire the venue’s coordinator or bring your own one.

• This is a residential neighborhood please respect our neighbors. According to Coxsackie’s Town ordinance noise shall not exceed 65 dB at the property line at anytime and no amplified music is permitted after 10pm. The use of our sound system is mandatory. Sound measurements will be taken and repeated violations can lead to termination of your event.

 • The last shuttle bus should leave no later than 11pm.

 • Event insurance is mandatory for the day of the event. Please list Windrift Hall LLC as the additional insured.

• Alcohol can’t be served without a liquor license. Please obtain a one day permit through your caterer or get a temporary wine, beer and cider permit as an individual. Check out https://sla.ny.gov/permits-available-online for the application.

 • Event set up and break down will be arranged by the guest’s corrdinator . All rental items like tables, chairs and other equipment are to be returned to the pavilion.

• Any damage to Windrift Hall facilities, grounds or rentals beyond normal wear and tear will be reported to Windrift Hall on the following business day. Windrift Hall will determine whether the damage is beyond normal wear and tear. If so, Guests will be responsible for the repair and/or replacement costs associated with such damage.

• If client cancels the wedding for any reason client shall forfeit the $6000 non-refundable deposit paid upon execution of the agreement. If the cancellation happens less than 6 months prior to the wedding the event fee of $7000 is non-refundable.

• If you have to scale down your event with a reduced guests list, the house rental and event fee won’t change, but we will reduce the prop rental fee to reflect the actual number of your guests.

WINDRIFT HALL SMALL EVENT PACKAGE

We offer an elopement / micro wedding package that has all the fixings of a bigger event, but with a limited number of guests of maximum 20. We think celebrating on a smaller scale should not mean to sacrifice any of your dreams for your big day. We offer a beautiful place for you and your guests to stay and get ready, a choice of different locations for the ceremony and reception, indoor and outdoor seating options, table settings and decorations. You would be able to stay in the house with your closest family and friends, get married under the ancient maple tree or the outlook on the pond, host your reception in the spacious living room or outdoor pavilion overlooking the pond. Your package includes a minimum stay of 3 nights in the house for $2000/night. In addition there's a $3,000 site fee and $1000 prop rental fee that includes the permit to host your small event, a caretaker on the day of the elopement, the pavilion, farmhouse tables, 2 sets of reception and ceremony chairs, table decorations, china and serving pieces, silver and glassware.

EVENT REGULATIONS:

• This event license is for one day only and for a guest list of maximum 20 guests.

• Outside guests are not allowed at the property before or after the event.

• Your event fee includes tables, chairs and table settings for up to 20 guests. All rental items need to be returned in the same state you found them.

• The parking is limited to 10 parking spots on the property. Please ask your guests to carpool. There’s no parking allowed on the street outside our gates and the driveway needs to stay clear at all times for emergency vehicles.

• No fireworks or bonfires are allowed outside the fire pit. Open fire cooking is only allowed in the designated cooking tent area. All candles must be contained or enclosed in glass. No confetti or glitter are permitted.

• Venue is a non-smoking venue.

• • This is a residential neighborhood please respect our neighbors. According to Coxsackie’s Town ordinance noise shall not exceed 65 dB at the property line at anytime and no amplified music is permitted after 10pm. The use of our sound system is mandatory.

 • You’re welcome to bring in a personal chef or caterer to cook for a max of 20 guests in the kitchen. Please note all vendors need to be licensed and are subject of approval by Windrift Hall. The guests are responsible to see that all vendors and their staff are aware of Windrift Hall’s policies and act as stipulated in this agreement.

• Any damage to Windrift Hall facilities, grounds or equipment beyond normal wear and tear will be reported to Windrift Hall on the following business day. Windrift Hall will determine whether the damage is beyond normal wear and tear. If so, Guests will be responsible for the repair and/or replacement costs associated with such damage.

• Any activities beyond a sit down dinner are subject of approval and need to be discussed with the property manager prior to your stay.

• If client cancels the wedding for any reason client shall forfeit the $6000 non-refundable deposit paid upon execution of the agreement. If the cancellation happens less than 6 months prior to the wedding the event fee of $5000 is non-refundable.

RETREAT PACKAGE:

Yoga is a Sanskrit word meaning “union”and we welcome you in our 1200sf pavilion specifically designed to shelter unions of all kinds. Located on top of a hill facing east, you'll be able to start each day in meditation. Soaking up the energy of the rising sun and ending with restorative yoga and the sun setting behind you. A vintage counter transforms into an altar, dimmable lights allow you to create an intimate atmosphere and our Manduka yoga equipment provides everything from mats, blocks, blankets, bolsters and straps to hold space in a nurturing and supported environment. The pavilion comes with a built-in sound system or let the sound and feel of nature around you be the guide into your inner journey. Overlooking a pond, meadows, trees and the sky you will be able to connect to yourself and each other in a place where time seems to stand still. If it’s too cold outside you can transition indoors. Our attic holds 14 yogis in a 1000sf yoga and meditation room with carpets, blankets and cushions. Your yoga package includes 3 nights with accomodations for 14 guests, unrestricted use of the pavilion, mediatation room and yoga equipment. For prices please refer to our Airbnb listing and reach out with any questions you still might have.