E V E N T L O G I S T I C S

Enjoy your stay in the comfort of a beautiful country house and celebrate in absolute privacy surrounded by 14 acres of nature. Windrift Hall is set back in time and space. You’ll find yourself a world apart, but in close vicinity to the picturesque village of Coxsackie, 20min to Hudson’s train station and Albany’s airport and a 2h drive from NYC. Whether you plan a small gathering with just your nearest and dearest or a bigger event with up to 120 guests, we offer an intimate and personal setting, very different from the usual corporate venues. Exchange your vows under the spell of our 250 year old maple tree or in between ivy covered stone walls overlooking the pond. Enjoy cocktails on the patio, lawngames in between the flower gardens, your reception in the open fields or in the shelter of our 1200sf pavilion overlooking a private lake. To help you set the tone, we assembled a unique collection of everything you might need for your special day. Tables, chairs, china, silver, glassware and decorations are all part of your event package. You’ll find all logistics in one place, so you can focus on what matters most to you and your loved ones. For a detailed list of our curated collection, please refer to Rentals and check our Vendors suggestions for a list of trusted catering options. Please find below logistics and prices for Small Events like a rehearsal dinner or intimate wedding with a maximum of 20 guests or explore our options for Big Events with up to 120 guests. If all this sounds like what you're looking for, we would be happy to help bring your vision to life. Email or call us for a personal tour and get inspired by our daily Instagram feed.

BIG EVENT PACKAGE

This package is ideal for couples with a guest list between 20 and 120 guests. A minimum stay of 3 nights in the house is required for any event. Depending on weekend or midweek stays the house rental fee starts at $1100/night. In addition there's a $7,000 site fee plus $50 per person for prop rentals. The site fee covers the costs of the Town permit for an event with up to 120 guests, a caretaker with optional day of the event coordination, the 1200sf pavilion with a hardwood dancefloor, chandeliers, string lights, a built-in sound system, a vintage bar and the option to do a rehearsal dinner and/or brunch for up to 25. The prop rental fee gives you access to our entire selection of rentals with 2 sets of chairs for the ceremony and the reception, custom made tables, china, silver and glassware, table decorations, table and outdoor lanterns, a canoe, selection of lawn games and chalkboard signature signs.

BIG EVENT REGULATIONS:

• This is an outdoor event. The house is closed for the time of the festivities with access limited only to the 14 overnight guests

• Portable bathrooms are mandatory and need to be provided by the guests.

• Rain contingency plans are advisable and are the responsibility of the guests.

• This license is for a one day event with a maximum of 120.

• A maximum of 10 parking spaces are authorized on the venue site. They are reserved for the wedding party and/or catering. All other event guests must be transported to and from the venue by the local shuttle service Coxsackie Transport. Please remember that the road and the driveway need to stay clear at all times to allow access for emergency vehicles and vendors.

• Windrift Hall provides a list of suggested, but not affiliated vendors. You have the freedom to choose your own vendors at your discretion, but all vendors need to be licensed and all caterers must be Board of Health Approved (BOHA). No food preparation for the event is allowed inside the house. In addition the guests are responsible to see that all vendors and their staff are aware of Windrift Hall’s policies and act as stipulated in this agreement.

• There’s limited access for vendors on the lawn area and no vehicles are allowed beyond the gate in front of the pavilion. Please inquire about the designated areas for tents and allocated vendor areas.

• No bonfires or fireworks are allowed on the premises. All fire needs to be contained in our fire pit or a vendor’s station.

• On the day of your event our venue operation manager will be on the grounds working closely with your event planner to help with logistics.

• This is a residential neighborhood please respect our neighbors. According to Coxsackie’s Town ordinance noise shall not exceed 65 dB at the property line at anytime and no amplified music is permitted after 10pm. The use of our sound system is mandatory. Sound measurements will be taken and repeated violations can lead to termination of your event.

 • The last shuttle bus should leave no later than 11pm.

 • Event insurance is mandatory for the day of the event, please list Windrift Hall LLC as the additional insured..

• If you haven’t booked your house rental through Airbnb, please add a property damage protection plan or submit a refundable $1000 security deposit.

 • Event set up and break down including cleaning will be arranged by the Guests. All rental items like tables, chairs and other equipment need to be returned to the pavilion.

• Any damage to Windrift Hall facilities, grounds or rentals beyond normal wear and tear will be reported to Windrift Hall on the following business day. Windrift Hall will determine whether the damage is beyond normal wear and tear. If so, Guests will be responsible for the repair and/or replacement costs associated with such damage.

• If you cancel for any reason at least 6 months prior to your event, you will be refunded 50% of the house, site and prop rental fee. Any cancellations after are non-refundable.

SMALL EVENT PACKAGE

Whether you’re looking to host a rehearsal dinner or getting married in an intimate setting, this package is designed for a guest list of max 20 guests and has all the fixings of a wedding, but with a limited number of guests. We think celebrating on a smaller scale should not mean to sacrifice any of your wedding dreams. On the contrary, your budget will go further with fewer guests and you can use those extra funds to enhance your special day. Every event, no matter the size, needs a beautiful place for you and your guests to stay and get ready, a choice of different spaces for the ceremony and reception, seating options, table settings and decorations. We offer everything in one convenient package. You would be able to stay in the house with 14 of your closest family and friends, get married under the ancient maple tree or the outlook on the pond and host your reception in the shelter of our outdoor pavilion with enough space to spread the love. Similar to the big event package there's a minimum stay of 3 nights in the house required. Depending on weekend or midweek stays the house rental fee starts at $1100/night. In addition there's a $3000 site fee that covers the costs of a permit for a small event, the beautiful outdoor pavilion with chandeliers, bistro lights, a bar and bar cart, enough tables to spread out your guests and offerings, 2 sets of chairs for the ceremony and reception, china, silver, glassware, outdoor and table lanterns including candles. Please refer to our Rentals for more details. With all logistics already in place, you just need to decide what matters most to you and work with a few selected vendors. A phantastic photographer is always a great investment, so is an amazing caterer. To give you some food for thought, please refer to the Vendors section, everyone there comes highly recommended by our past couples.

SMALL EVENT REGULATIONS:

• This event license is for one day only and for a guest list of maximum 20 guests.

• Your event fee includes tables, chairs, lanterns, glasses, china and silverware for up to 20 guests. We will leave all rental items in the pavilion. Set up and break down including cleaning will be arranged by the guests. All rental items need to be returned in the same state you found them.

• The parking is limited to 10 parking spots on the property. Please ask your guests to carpool. There’s no parking allowed on the street outside our gates and the driveway needs to stay clear at all times for emergency vehicles.

• No bonfires or fireworks are allowed on the premises. All fire needs to be contained in the fire pit and no open flames are allowed inside the house, when you’re outside.

• This is a residential neighborhood please respect our neighbors. According to Coxsackie’s Town ordinance noise shall not exceed 65 dB at the property line. There’s no amplified sound permitted on the grounds after 10pm, music is subject to approval.

 • You’re welcome to bring in a personal chef or caterer. Please note all vendors need to be licensed and are subject of approval by Windrift Hall.

• Any damage to Windrift Hall facilities, grounds or equipment beyond normal wear and tear will be reported to Windrift Hall on the following business day. Windrift Hall will determine whether the damage is beyond normal wear and tear. If so, Guests will be responsible for the repair and/or replacement costs associated with such damage.

• Event insurance is mandatory for the day of the event, please list Windrift Hall LLC as the additional insured..

• If you haven’t booked your house rental through Airbnb, please add a property damage protection plan or submit a refundable $1000 security deposit.

• Any activities beyond a sit down dinner are subject of approval and need to be discussed with us prior to your stay.

 • If you cancel for any reason at least 6 months prior to your event, you will be refunded 50% of the house, site and prop rental fee. Any cancellations after are non-refundable.

RETREAT PACKAGE:

Yoga is a Sanskrit word meaning “union”and we welcome you in our 1200sf pavilion specifically designed to shelter unions of all kinds. Located on top of a hill facing east, you'll be able to start each day in meditation. Soaking up the energy of the rising sun and ending with restorative yoga and the sun setting behind you. A vintage counter transforms into an altar, dimmable lights allow you to create an intimate atmosphere and our Manduka yoga equipment provides everything from mats, blocks, blankets, bolsters and straps to hold space in a nurturing and supported environment. Take advantage of our state of the art equipment or let the sound and feel of nature around you be the guide into your inner journey. Overlooking a pond, meadows, trees and the sky you will be able to connect to yourself and each other in a place where time seems to stand still. Transitioning indoors our 1000sf yoga and meditation room comes with carpets, blankets, cushions, a remote controlled screen for projections and a massage table. We offer a weekend package for teachers looking to bring students to a secluded setting surrounded by nature with all the amenities of a luxurious retreat. It includes a check-in on Thursday at 4pm, so you have enough time to prepare for the arrival of your guests on Friday. You will be able to hold space until noon on Sunday in the comfort of the historic manor house with accomodations for 14 guests. Your retreat package comes with all the equipment you need for 14 yogis and includes Manduka PRO mats, blankets, bolsters and straps. In addition we have a foldable massage table for special one on one treats. We do not have a chef on staff, please refer to our recommended caterers in Services as well as optional pampering experiences for your guests like a massage.
Costs: $3300 House Rental Fee for 3 nights and 14 guests
$300 Cleaning Fee
$200 Access to Outdoor Yoga Pavilion + Indoor Meditation Room including Yoga Props for 14.
For all other logistics please refer to our Small Event Regulations outlined above.